We have
provided a simple method for all individuals/sole traders to record
all income and expenditure. Simply fill in the form however frequently
suits you - and either email them directly to us as attachments, or
print them off and post them. If you are having any difficulties please
contact us. As part of
your 'Starter Pack' when you join Centre Stage, we will tailor make
a speadsheet for you to keep your records.
We offer a range of bookkeeping options to all clients whether over
the VAT threshold (currently £77,000) or not; we can take care
of it for you in-house, we can provide a mobile bookkeeper, we can train
you on the program of your choice or we can create a program to suit
your business Please contact us if this
is something that may be of interest.
Bookkeeping
Explanatory Notes: Income & Expenditure
These
notes are to give you some more information on allowable expenses.
They relate to the bookkeeping form which you can download above.
Agents
Fees/Commission
This is not listed above but is on the weekly bookkeeping form,
as this is for most the major expense. This will appear on your statement
from your agent. If however you do not have an agent at present, you
will not incur this expense.
Motor
Expenses
Includes all petrol, servicing, insurance AA, RAC memberships etc...
Travel
& Subsistence
This include bus, taxi, train and air fares a well as the cost of
staying/working away if not refunded including accommodation &
food & drink.
Subscriptions
These might include such things as subscriptions to professional bodies
(eg. Equity, Spotlight), professional publications (PCR,
The Stage), etc...
Telephone,
Sky TV & Internet
The cost of the telephone bill - we will make a proportional calculation
as to how much of it is personal and how much work-related/business.
PPS
- Postage, Printing, Stationery
This is self-explanatory.
Advertising&
Photography
Including
reprints of 10x8s, portfolio fees etc..
Wardrobe
This includes only clothes which you are required to buy for specific
productions or auditions, press nights etc and should not include
normal day wear.
Cosmetics
Also includes hair expenses.
Personal
Care
Including fitness instructors, gym membership, yoga classes, as well
as some dental and optical services, osteopathy, physiotherapy etc...
Professional
Training
Singing
lessons, dances classes, drama workshops etc
Film,
Theatre, Gallery Tickets
Only
your ticket is allowable unless you have purchased one for your
agent or other industry professional. Family & friends do not
count.
Research
Material
Those bought for audition & rehearsal purposes including
books, magazines, CDs, DVDs etc
Recording
& Studio Fees, Equipment, Set, Venue Hire etc
All self explanatory.
Accountancy
The costs you pay to us.
Professional
Fees
Solicitor costs, Fee Protection etc
Computer
Costs
Running costs, online charges, website costs etc... excluding entered
under PPS
Loan/Lease
Repayments
These might include student loans, care hire/purchase, etc...
Other
Self explanatory.
Additional
Information on Bookkeeping
Legitimate
Claims
The Weekly Returns should only include legitimate business expenses,
and NOT all outgoings of a personal nature - but, if in doubt, please
include. We do, however, reserve the right to exclude those items which
we feel are unjustified.
Other
Employment
Any
full/part time employment (under PAYE scheme), we only need details
of at your your end, which we obtain through a P60/045. You do not need
to enter this on a weekly basis.
Monthly
& Annual Costs
Many of your costs may occur monthly or annually - in these cases, simply
enter the full amount in the appropriate week.
Invoices
& Receipts
Please supply any relevant invoices, receipts and statements to support
your Return.
Working
from Home
Please do not enter a specific cost for the use of residence - we will
make an entry on an annual basis under the category "Use of Home
as Office".
Agent
Statements
Please include ALL agent statements if you have an agent when returning
your records to Centre Stage.
